Privacy Policy
PRIVACY POLICY
Last updated: [10-2026]
The International Vaurien Class Association (IVCA) respects the privacy of its members, sailors, event participants, volunteers, officials, partners and visitors to its website.
This Privacy Policy explains how the IVCA collects, uses, stores and publishes personal data in connection with its activities, events, competitions, World Ranking and website.
The IVCA processes personal data in accordance with applicable data protection legislation, including, where applicable, the Swiss Federal Act on Data Protection (FADP) and the EU General Data Protection Regulation (GDPR).
1. Data Controller
The controller responsible for the processing of personal data is:
International Vaurien Class Association (IVCA)
Comité International du Vaurien
68 Avenue Cousin de Méricourt
94230 Cachan
France
Email: privacy@vaurien.org
For privacy-related questions or requests concerning your personal data, please contact us using the above address.
2. What personal data do we process?
Depending on the nature of your interaction with the IVCA, we may process the following categories of personal data:
Membership and organisational data
first and last name;
nationality;
sailing club or national Vaurien association;
membership information;
contact details where necessary for IVCA activities;
information relating to IVCA functions, committees or volunteer activities.
Competition and sporting data
For sailors and crews participating in Vaurien events, we may process:
first and last name;
nationality;
sail number;
helm and crew information;
event participation;
finishing positions and race results;
ranking points;
World Ranking position and historical ranking information;
age category where necessary for youth or age-group competitions.
These data may form part of the official sporting record of the Vaurien class.
Website and communication data
When you contact us or use our website, we may process information such as:
name;
email address;
information contained in your message;
technical information necessary for operating and securing the website;
information relating to your use of the website where this is collected through cookies or similar technologies.
We aim to limit the personal data we collect to what is necessary for the relevant purpose.
3. Sources of personal data
Personal data may be obtained:
directly from you;
through membership or event registration;
from national Vaurien associations or sailing organisations;
from event organisers and race committees;
from official competition results;
from publicly available sporting results and publications;
from other organisations involved in organising Vaurien competitions.
In particular, sporting results may be obtained from official event results published by event organisers, sailing federations or other recognised sporting organisations.
The fact that information is publicly available does not mean that it is outside the scope of data protection legislation. Where we obtain personal data from sources other than the person concerned, we provide the information required by applicable data protection law through this Privacy Policy or other appropriate notices.
4. Purposes of processing
The IVCA processes personal data for the following purposes:
Organisation and administration
administering the IVCA and its activities;
communicating with members, sailors, officials and event organisers;
organising meetings, events and championships;
maintaining appropriate organisational records.
Competition management
registering participants;
managing and documenting Vaurien competitions;
publishing official results;
maintaining historical competition records.
Vaurien World Ranking
The IVCA processes sporting results to calculate, maintain and publish the official Vaurien World Ranking.
The ranking combines results from eligible Vaurien events according to the applicable Vaurien World Ranking regulations.
Published ranking information may include:
sailor or crew name;
nationality;
event results;
ranking points;
ranking position;
historical ranking information.
The purpose of the World Ranking is to provide a transparent and consistent sporting ranking of Vaurien competitors and to promote and document international Vaurien sailing.
Communication and promotion
We may use relevant personal data to communicate IVCA activities, events, championships and other information relating to the Vaurien class.
Photographs or other media containing identifiable individuals may be processed and published separately in accordance with applicable data protection and personality-rights requirements.
5. Legal basis for processing
Depending on the circumstances and applicable law, the IVCA may process personal data on the following legal bases:
processing necessary for the performance of an agreement or for taking steps at the request of a person;
processing necessary for compliance with a legal obligation;
processing based on the legitimate interests of the IVCA or relevant third parties, where those interests are not overridden by the rights and interests of the affected person;
consent, where consent is required or is the appropriate legal basis.
For the administration and publication of sporting results and the Vaurien World Ranking, the IVCA may rely, where legally applicable, on its legitimate interest in organising, documenting and promoting Vaurien sailing and maintaining an accurate international sporting record.
The IVCA considers the nature and purpose of the processing, the expectations of participants, the public nature of competitive sporting results and the relatively limited nature of the data processed when assessing these interests.
Where consent is used as the legal basis, it may generally be withdrawn at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
6. Publication of sporting results and World Ranking
Participation in Vaurien competitions normally involves the publication of sporting results.
The IVCA may publish competition and ranking information on its website and through other official IVCA communication channels.
Published information may remain accessible as part of the historical sporting record of the Vaurien class.
The IVCA seeks to limit published information to what is appropriate and necessary for documenting and communicating sporting performance.
We do not publish private contact information such as private addresses, telephone numbers or email addresses as part of the World Ranking.
Where applicable law provides a right to object to the publication of sporting results, the IVCA will provide an appropriate mechanism for exercising that right.
7. Data concerning minors
Vaurien competitions may include young sailors and minors.
The IVCA takes particular care when processing information relating to minors and seeks to limit the publication of personal information to what is necessary for competition management, sporting results and legitimate communication of Vaurien activities.
We generally do not publish unnecessary information such as full dates of birth, private addresses or contact details of minors.
Where applicable, parents or legal representatives may exercise the rights provided by applicable data protection law on behalf of a minor.
8. Photographs and video
Photographs and video recordings may be taken during IVCA events, championships, meetings and other activities.
The publication of identifiable photographs or videos is handled in accordance with applicable data protection, personality-rights and image-rights legislation.
Where consent is required, the IVCA will obtain appropriate consent.
Event participants who do not wish a particular photograph or video showing them to be used may contact the IVCA using the contact details provided in this Privacy Policy. We will assess such requests in accordance with applicable law and the circumstances of the publication.
9. Recipients of personal data
Personal data may be made available, where necessary and appropriate, to:
IVCA officers and committee members;
national Vaurien class associations;
event organisers and race committees;
sailing federations and recognised sporting organisations;
service providers supporting the IVCA’s IT, website, hosting, communication or administrative activities;
professional advisers where necessary;
public authorities where required by law.
Where service providers process personal data on behalf of the IVCA, the IVCA takes appropriate measures to ensure that such processing is carried out in accordance with applicable data protection requirements.
Public sporting results and World Ranking information may be accessible worldwide through the IVCA website.
10. International data transfers
The IVCA is an international sailing organisation and may work with organisations, service providers and participants located in different countries.
Where personal data are transferred to a country outside the applicable data-protection area, the IVCA will take appropriate measures required by applicable law.
This may include the use of an adequacy decision, recognised contractual safeguards or another legally permitted transfer mechanism.
11. Data retention
The IVCA retains personal data only for as long as necessary for the relevant purpose or where retention is required or permitted by law.
Different retention periods may apply to different categories of information.
Operational information, such as contact and administrative data, will generally be retained only for as long as necessary.
Competition results and ranking information may be retained for a substantially longer period because they form part of the historical sporting record of the Vaurien class.
Where personal data are no longer required, the IVCA will delete or anonymise them where appropriate, taking into account legal obligations and the legitimate need to maintain historical sporting records.
12. Data security
The IVCA takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, disclosure or destruction.
Measures may include:
access controls;
restricted administrative access;
secure hosting;
secure connections;
appropriate backups;
protection against unauthorised access to databases and systems.
No internet-based system can guarantee absolute security.
13. Your rights
Subject to applicable legal conditions and limitations, you may have the right to:
request access to personal data concerning you;
request correction of inaccurate or incomplete information;
request deletion of personal data;
request restriction of processing;
object to certain processing;
withdraw consent where processing is based on consent;
receive personal data in a portable format where applicable;
lodge a complaint with a competent data protection authority.
Requests should be sent to:
To protect personal data, the IVCA may need to verify the identity of the person making a request.
Where a request concerns published sporting results, the IVCA will consider the request in accordance with the applicable legal framework and the IVCA’s legitimate interest in maintaining an accurate historical sporting record.
14. Accuracy of sporting results
The IVCA aims to maintain accurate competition and ranking information.
If you believe that a published competition result, sailor identity, crew composition or ranking entry is incorrect, please contact us at:
Please provide sufficient information to allow us to identify and verify the relevant result.
Where appropriate, the IVCA may consult the original event organiser or official results before making a correction.
15. Cookies and website technologies
The IVCA website may use cookies or similar technologies that are necessary for the operation, security and functionality of the website.
Where non-essential cookies, analytics services or other tracking technologies are used, these will be handled in accordance with applicable data protection and cookie requirements.
For further information, please refer to the website’s cookie settings or cookie notice.
16. Links to external websites
The IVCA website may contain links to websites operated by third parties, including national Vaurien associations, sailing federations, event organisers, sponsors and other organisations.
The IVCA is not responsible for the privacy practices or content of external websites.
We recommend consulting the privacy policy of the relevant third-party website before providing personal data.
17. Changes to this Privacy Policy
The IVCA may update this Privacy Policy from time to time to reflect changes in its activities, technical systems or applicable legal requirements.
The current version will be published on this page together with the date of the latest update.
18. Contact
For questions, requests or complaints concerning the processing of personal data by the IVCA, please contact:
International Vaurien Class Association (IVCA)
Comité International du Vaurien
68 Avenue Cousin de Méricourt
94230 Cachan
France
Privacy contact: [privacy@vaurien.org]
World Ranking / results: [ranking@vaurien.org]